ResponsiBid price and terms
Terms
- Free plan
- YesYesThe Startup Plan is $0 and standing, not a trial, and needs no credit card
- Sign up without sales
- YesYes
The terms in full
It includes the quoting calculator, service tiers, auto-upsell, the sales pipeline, live chat and docs, and one admin user. It excludes website quoting, every CRM connection, email and text follow-up, the client list, customer profiles, scheduling, Zapier, PayPal deposits, coaching and sub-users.
For AI agents
- API
- PartlyPro
What needs a higher plan
- Pro
- Route planning, Card and bank payments, Online booking, Review requests, Marketing campaigns, Zapier and API
Pricing page, captured
responsibid.com/pricing, checked
All plans and limits
| Plan | Price | Main limits |
|---|---|---|
| Startup | $0 a month | None stated |
| Scaling | $179 a month | None stated |
| Pro | $229 a month | None stated |
Read from responsibid.com/pricing.
What we checked on ResponsiBid
Promotion and regular price
none — the plan cards publish plain recurring monthly prices of $179 and $229 with no promotional period, no first-months discount and no monthly/annual billing toggle anywhere on the page.
Scaling Plan $ 179 / month
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Quote only
All three published plans carry a price on the pricing page — Startup is free, Scaling $179 a month and Pro $229 a month — so nothing is sold only on a sales quote.
Startup Free Scaling $179 /mo Pro $229 /mo
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What the price is based on
A flat monthly price per account rather than a per-technician charge: each plan includes one admin user, and the two paid plans add unlimited sub-users at no extra cost.
Unlimited Sub-Users Authorize unlimited sub-users to act on your behalf in ResponsiBid without having admin capabilities.
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Adding a user
Adding people costs nothing on the paid plans, which carry unlimited sub-users; the free Startup plan is limited to the single admin user and has no sub-users ticked.
1 Admin User One user is set up as the account admin authorized to make changes to the account.
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Setup or onboarding fee
A one-time setup and implementation fee is charged and is non-refundable once work begins, but the vendor publishes no amount for it anywhere on the pricing page.
Unlike most software platforms, we take a hands-on approach to getting you started. This fee covers the personalized setup of your account with a…
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HVAC
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
Industries that are perfect fits include window cleaning, pressure washing, gutter cleaning and installs, maid services, carpet/tile and grout…
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Plumbing
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
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Electrical
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
responsibid.com/pricingChecked
Lawn care and landscaping
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
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Cleaning
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
responsibid.com/pricingChecked
Pest control
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
responsibid.com/pricingChecked
Pool service
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
responsibid.com/pricingChecked
Handyman
The vendor names exterior and interior cleaning trades plus pest control as its buyers, but has no dedicated pages for HVAC, plumbing, electrical, lawn care, pool service or handyman businesses anywhere in its sitemap.
On the page: Frequently Asked Questions, "Will ResponsiBid Work For My Type Of Business?" answer
responsibid.com/pricingChecked
Features for one trade
You build your own service price book and tiered options in the quoting calculator, but no chemical log, pool reading or HVAC equipment history feature is documented on any page.
Quoting Calculator Calculate quotes based on job details. Various pricing factors include general information like building size and service details…
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Schedule and calendar
Work is scheduled from the quote onto a connected CRM or Google calendar rather than a schedule board of its own, and the feature is absent from the free Startup plan.
Schedule on Your Calendar Schedule work from the quote onto your CRM calendars. CRM connections include Jobber, The Customer Factor, Housecall Pro,…
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Technician app
Field staff can quote from any phone or tablet, but the vendor describes no technician job app of its own: dispatched work orders are created in the connected CRM.
ResponsiBid allows your employees to collect specifications about a customer’s job needs and instantly convert it into a good, better, best proposal…
Route planning
CrewCal picks times that minimise drive time and fit the right crew, but it is ticked only in the Pro column and is not a turn-by-turn stop ordering tool.
CrewCal Scheduling Intelligence Optimize your route with CrewCal scheduling intelligence based on the availability in your CRM calendar, the size of…
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Texts to customers
Automated email and text sequences send reminders for scheduled work, but texting needs a Twilio account on the Pro plan and no on-my-way message with technician arrival is described.
Email Follow-Up Send leads and customers automated follow-up based on where they are in the sales pipeline, whether it’s to make a sale or send…
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Maintenance plans and recurring jobs
Follow-up automatically chases the next job once work is complete, which drives repeat visits, but no maintenance plan product or automatic recurring visit schedule is documented.
When job is complete, ResponsiBid will automatically follow-up for future job with customer
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Quotes and estimates
Quoting is the core of the product, online, by phone or in person, and customers can accept and self-schedule straight from the quote on the Pro plan.
Instant Quoting on Your Website Install our quoting calculator on your website for customers to get their own quote and save you time!
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Price book and options
You configure services and pricing factors in the calculator and present good, better, best tiers; discount bundles are an upsell layer reserved for the Pro plan.
Multiple Tiers of Services Sell various tiers of services so that customers can choose what level they buy.
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Invoices
Invoicing is explicitly the connected CRM's job, not ResponsiBid's: the plan grid has no invoicing row, and the CRM tooltips describe invoicing and getting paid as what connecting unlocks.
Jobber is a popular CRM connection. By connecting, you can take your business to the next level by scheduling quoted work onto a calendar, invoicing,…
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Card and bank payments
The only money it takes is a deposit through your own PayPal account before a customer self-schedules; full invoice payment is handled by the connected CRM.
PayPal Prompt customers to leave a deposit before scheduling as a flat fee dollar amount or as a percentage of the total cost of work.
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Online booking
Customers can get a quote on your website from the Scaling plan, but booking themselves into an available slot is ticked only in the Pro column.
Customer Self-Scheduling Allow customers to schedule themselves at optimal times with the power of CrewCal scheduling intelligence.
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Review requests
Review invites are automated through the third-party NiceJob integration, which is ticked only on the Pro plan and needs a separate NiceJob subscription of its own.
NiceJob Automatically send review invites to your customers after their ResponsiBid invoice closes.
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Leads and follow-ups
A sales pipeline with custom statuses tracks every lead and quote, and aging bids can be pulled up so open quotes get chased before they go cold.
Sales Tracking Pipeline Categorize leads and customers by where they are in the sales pipeline, whether they’re a lead that never signed off on a…
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Marketing campaigns
Email and text sequences run from the follow-up builder, and postcards to customers and their neighbours come through SendJim, but both texting and postcards are Pro-only third-party services whose cost the vendor never states.
SendJim Automatically send mailers to clients and their neighbors to take your marketing to the next level.
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Several locations
One customer profile can hold several properties, but the terms warn that separate or franchised locations may need separate accounts or written multi-location terms.
Separate businesses, franchisees, or independently operated locations may require separate accounts or written multi-location terms.
QuickBooks Online
Neither QuickBooks Online, QuickBooks Desktop nor Xero appears in the plan grid's complete CRM Connections and Integrations lists; accounting follows from whichever CRM you connect for invoicing.
CRM connections include Jobber, The Customer Factor, Housecall Pro, Service Monster, Markate, and Google Calendar.
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QuickBooks Desktop
Neither QuickBooks Online, QuickBooks Desktop nor Xero appears in the plan grid's complete CRM Connections and Integrations lists; accounting follows from whichever CRM you connect for invoicing.
On the page: Job Scheduling section of the plan comparison grid, Schedule on Your Calendar row tooltip, cross-checked against the CRM Connections and Integrations sections
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Xero
Neither QuickBooks Online, QuickBooks Desktop nor Xero appears in the plan grid's complete CRM Connections and Integrations lists; accounting follows from whichever CRM you connect for invoicing.
On the page: Job Scheduling section of the plan comparison grid, Schedule on Your Calendar row tooltip, cross-checked against the CRM Connections and Integrations sections
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Zapier and API
Zapier connects it to thousands of other apps, but only on the Pro plan, and the vendor states the sync only moves data out of ResponsiBid, with no way for other software to send changes back into it.
1 way sync from ResponsiBid to Zapier (no triggers from Zapier can make changes to ResponsiBid)
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Australia
nothing on the site addresses Canadian, UK or Australian selling, VAT or GST.
Arizona law governs this agreement without regard to conflict-of-law rules.
Free trial or free plan
A standing free Startup plan exists with the quoting calculator, tiers and pipeline, and the sign-up page states no credit card is required to open it.
On the page: Page eyebrow headline above the main heading
Sign up without a sales call
You can open the free account or buy a paid plan directly from the pricing page without a demo, though the vendor also pushes a hands-on paid setup with a coach.
Buy Now Or Schedule A Demo Get ResponsiBid today, or schedule a demo at your convenience.
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Help getting set up
A dedicated coach personally sets the account up and unlimited success coaching is included on both paid plans, but the setup work itself is a separate non-refundable fee.
Account Success Coaching Get unlimited access to one of our exceptional success coaches, there to help with account setup and additional video call…
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Contract and cancelling
Month to month with no long-term contract, but you cannot cancel yourself: billing runs until a Cancellation Request Form is returned by chat or email, and nothing is refunded.
Billing continues until the completed Cancellation Request Form is received.
Support
Live chat and email support plus video docs on every plan and coaching on paid plans, but the vendor publishes no support hours and no customer support phone line.
Live Chat Bubble Access our support team via the Live Chat Bubble to troubleshoot issues or answer questions.
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Getting your data out
The terms put the duty to export your data on you before access ends and give canceled data only six months, but no export tool or format is documented anywhere.
Canceled-account data is not guaranteed after six months of inactivity. You are responsible for exporting information you need before access ends.
ResponsiBid alternatives
All 9 alternatives6 more alternatives
All 9 publish a price.
- MarkateFrom $49.95 a monthAll-in-one job, scheduling, dispatch, quoting, invoicing and payment software for home service businesses.
- Housecall ProFrom $79 a monthHome-service operations software with public crew plans, mobile tools, and built-in AI workers.
- QuotientFrom $28 a monthOnline quotes with customer choices, acceptance, follow-ups, and accounting invoices.
- KickservFrom $75 a monthJob and billing app for small home trades that keeps customers, invoices and payments matched in QuickBooks both ways.
Sources and changes
Last changed
Sources on responsibid.com6
Similar to ResponsiBid
- CleanGuruJanitorial software built around bidding: workloaded cleaning times, price recommendations and ready-made proposals.
- Invoice2goInvoicing, estimates and card payments app for small service businesses, from BILL.
- ArborgoldGreen-industry job software with plant and tree records, chemical logs and crew time in one account.
- BriostackRecurring pest and turf treatment software sold by concurrent login, so you pay for staff signed in simultaneously.
From our research
- Best Free Timesheet Software for Small BusinessesConnecteam is the free pick, with its Small Business Plan free for life for small teams; Workyard offers a trial and Swept has no free plan.
- Landscape design and build software: 13 tools ranked by costWhat 13 landscaping business tools cost a month for a five-person crew, from Lawn Buddy at $39 to Service Autopilot at $528, with a verdict on each.
- How to choose field service management softwarePick on what the crew pays a month, how easily you can cancel and take your data, QuickBooks sync and whether it is built for your trade.
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