Pool Brain price and terms
Terms
- Free to start
- PartlyNo free plan (limited free use)
- Sign up without sales
- YesYes
The terms in full
The pricing page offers a free trial ("START FREE TRIAL") but states no trial length and says nothing about a card requirement; there is no standing free plan.
For AI agents
- API
- Yes
Pricing page, captured
poolbrain.com/pricing, checked
All plans and limits
| Plan | Price | Main limits |
|---|---|---|
| Pool Brain | $65 per tech a month | None stated |
Read from poolbrain.com/pricing.
What we checked on Pool Brain
Cost for 5 users a month
$330 a month on Pool Brain for 5 users. Counted as one office user and the rest technicians in the field. Includes required fees: Pool Brain Payments monthly fee (card payments) $20.
On the page: Pricing calculator, base fee card
Cost for 10 users a month
$655 a month on Pool Brain for 10 users. Counted as one office user and the rest technicians in the field. Includes required fees: Pool Brain Payments monthly fee (card payments) $20.
On the page: Pricing calculator, base fee card
Cost for one person a month
With the calculator slider set to one field technician, the pricing page shows $115 a month: the $50 base fee for unlimited office users plus $65 for the one technician.
$65 /Month ($65 per tech) 1 Active Field Technicians = Your monthly plan $115/Month
poolbrain.com/pricingChecked
Promotion and regular price
none. The pricing page shows one regular monthly price with no promotion and no annual billing option; the only offers are a free trial and free setup.
ALL FEATURES + FREE SETUP No hidden costs. Built by industry experts. START FREE TRIAL $50 /Month
poolbrain.com/pricingChecked
Quote only
No plan is sold only on a quote. The pricing page publishes the whole price as a calculator, a $50 base fee plus $65 per technician, up to 50 technicians on the slider.
ALL FEATURES + FREE SETUP No hidden costs.
poolbrain.com/pricingChecked
What the price is based on
Billing is a flat $50 a month covering unlimited office users plus $65 for each active field technician, so the office side is seat-unlimited and only technicians meter the price.
$50 /Month Provides Access For Unlimited Office Users + $325 /Month ($65 per tech) 5 Active Field Technicians
poolbrain.com/pricingChecked
Adding a user
Adding a technician costs $65 a month each, with no plan change; office users are unlimited within the $50 base fee. The calculator slider runs up to 50 technicians.
Unlimited Office Users + $325 /Month ($65 per tech) 5 Active Field Technicians = Your monthly plan $375/Month
poolbrain.com/pricingChecked
Setup or onboarding fee
The pricing page headline states setup is free and that there are no hidden costs, so no one-time onboarding, implementation or data-import charge is published.
ALL FEATURES + FREE SETUP No hidden costs. Built by industry experts.
poolbrain.com/pricingChecked
Card processing rate
Card payments cost 3.2% plus $0.25 per transaction, manually keyed cards 3.5% plus $0.25, bank transfers 1% plus $0.25 capped at $15, and Pool Brain Payments adds a $20 monthly fee. The fee schedule does not say whether another processor can be used.
Card Payments 3.2% + $0.25 per transaction ACH Payments 1% + $0.25 per transaction ($15 maximum per transaction) Pool Brain Payments Monthly Fee $20…
HVAC
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
Powerful Features & Automation for Pool Companies
poolbrain.com/featuresChecked
Plumbing
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Electrical
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Lawn care and landscaping
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Cleaning
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Pest control
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Pool service
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Handyman
Pool service is the only trade addressed: every page in the vendor's own page sitemap is pool-specific and there are no HVAC, plumbing, electrical, lawn, cleaning, pest or handyman pages.
On the page: Features page hero heading
poolbrain.com/featuresChecked
Features for one trade
Pool-specific depth is the product: automatic chemical dosing from technician readings, chem use and cost tracking, filter and salt-cell clean auto-scheduling, equipment history and multiple bodies of water per property.
Chemical dosing is automatically calculated in the app when technician enters readings.
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Schedule and calendar
The office schedules routes and jobs on a drag-and-drop board that separates one-time jobs from recurring route stops, with an unscheduled section and multi-day views so nothing is missed.
Drag and drop everything everywhere. Use one time moves to cover the unexpected. Unscheduled section shows you all jobs and route stops that need…
poolbrain.com/featuresChecked
Technician app
Technicians work the day in a mobile app with guided workflows, gate and access notes, chemical and dosing history for the property, and can create quotes and report issues back to the office.
When viewing an expanded route stop or job in the app, techs can access the chem reading and dosing history before starting.
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Route planning
Route order is optimised in one click from either the web dashboard or the technician app, and custom start locations can be set, with drag-and-drop and one-time moves for exceptions.
Optimize routes on web or app and set custom start locations if desired
Texts to customers
Technicians send an on-the-way SMS with a one-tap ETA from the app, and proof-of-service emails go out automatically when a route stop is completed; a pre-visit appointment reminder is not documented.
Technicians can send a text message to the customer from the app letting them know they're on the way to their property.
Maintenance plans and recurring jobs
Recurring maintenance runs on route schedules that put properties on the scheduling page and auto-create monthly invoices for ongoing work, plus auto-created filter and salt-cell clean jobs.
How to set up your billing settings to auto-create monthly invoices for your ongoing maintenance work
Checklists, photos and signatures
Guided workflows make per-property task lists that technicians cannot skip, with photo-required options and labelled pictures shown to customers; a customer signature capture is not documented anywhere read.
Create custom tasks for any frequency. Required or optional? Photo required? Specific to a certain body of water?
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Works without signal
The technician app is built to run without a signal and syncs job data to the cloud whenever coverage returns, and it needs no username or password to operate in the field.
Our pool service app was designed to work under any conditions which is why it doesn't need a username, password or cell signal to operate.
poolbrain.com/featuresChecked
Quotes and estimates
Quotes are built on web or in the app with pictures and labels on line items, the customer approves or denies with a tap, and an approved quote turns itself into a job automatically.
Customers can approve or deny with a tap. Quotes automatically become jobs when approved.
poolbrain.com/featuresChecked
Price book and options
Products, services and bundles are maintained centrally and reused on quotes and invoices, quote templates pre-fill common line-item sets, and duplicating a quote is the documented way to offer tiered options.
Duplicating a quote is useful when you need to offer a customer multiple options for the same job
Invoices
Invoices are created automatically when a job closes or monthly for route work, can be charged and emailed automatically, and automatic past-due invoice reminders are sent from the Email Center.
Route Day Change Notifications, Past Due Invoice Reminders, and Open Quote Follow-ups
Card and bank payments
Customers pay by card or bank transfer, including Apple Pay and Google Pay, with saved payment methods and auto-pay managed by the customer in their own portal and recurring charges run automatically.
Credit Card & ACH (combined single deposit) ... Apple Pay and Google Pay
Fast payouts
Settled funds pay out daily once the account is established, and next-day credit card funding is sold as a premium option costing an extra 0.50% of card volume while it is switched on.
Next-Day Credit Card Funding Additional 0.50% of card volume while enabled
Parts and inventory
Inventory is tracked by location and sub-location and on each truck, items can be transferred between them, and stock is auto-deducted from a technician's truck when a one-time job is completed.
Auto-deduct inventory from technician's assigned trucks when completing one time jobs
Online booking
Customers can request service and manage their account through the portal they register and log into, but no website or Google booking widget that writes straight into the schedule is documented.
The Pool Brain Platform allows you to provide access to your customers to schedule appointments, access information regarding their accounts and…
Customer portal
Customers get a login that shows job and route-stop history with photos, quotes they can act on, billing history, saved payment methods and auto-pay, and can switch between several properties.
Customers can view and take action on quotes in the customer portal
Review requests
Review asking is handled by Applause, a third-party platform Pool Brain integrates with, rather than being built in; Pool Brain itself collects one-click job feedback in service emails and the portal.
I like the automation of the review request between Applause and Pool Brain; it's simple and highly effective.
Technician commissions
Job and sales commission pay is configured with technician pay roles so commission amounts are tracked automatically, alongside per-visit rates that differ by employee, property and service level.
How to setup and use commission pay to automatically track job and sales commission amounts for technicians
Leads and follow-ups
Customers are auto-categorised including a Lead status for prospects, and the Email Center sends automatic open-quote follow-ups, so unsold quotes chase themselves without a manual task list.
Pool Brain automatically assigns categories to Customers - Active (routed), Active (no route), Inactive, Lead
Marketing campaigns
On-demand group emails can be sent to large groups of customers from the Email Center with templates and full send history; text or postcard campaigns and any extra cost are not documented.
Send emails to large groups of your customers on demand
Job costing and reports
A route profit report flags whether each account makes good profit, low profit or loses money against a profit target, expected profit shows on quotes, and technician scorecards carry chem spend and cost trends.
Our route profit report automatically shows you if you're making good profit, low profit or losing money.
poolbrain.com/featuresChecked
QuickBooks Online
QuickBooks Online syncs two ways on customers, invoices, payments, refunds, products and tax rates, with customer import to get started
Automatically import and 2 way sync customer names, contact info, addresses, invoices, payments, refunds, products/services, categories and more.
poolbrain.com/featuresChecked
QuickBooks Desktop
QuickBooks Desktop and Xero are not mentioned on any page read.
On the page: Features detail section, 'Quickbooks Sync'
poolbrain.com/featuresChecked
Xero
QuickBooks Desktop and Xero are not mentioned on any page read.
On the page: Features detail section, 'Quickbooks Sync'
poolbrain.com/featuresChecked
Zapier and API
The vendor documents its own way for other software to connect in release notes, with endpoints to create and update invoices and payments, dismiss alerts, and an Alert Triggered webhook; no Zapier connector is mentioned.
Added endpoint to create invoices (POST)
United States
All payments will be made in United States dollars
On the page: Section 6 Fees
Australia
no Canadian, UK or Australian selling is documented.
All payments will be made in United States dollars
Free trial or free plan
A 30-day free trial is offered on the homepage and the pricing page, so a company can run its own routes and jobs before paying; the terms say access ends when the trial does.
On the page: Homepage hero call-to-action button
poolbrain.comChecked
Sign up without a sales call
You can start yourself: the pricing and home pages open a 'Create New Company' sign-up form for the free trial, while a Contact Sales Team button and a Calendly demo link are alternatives, not gates.
START FREE TRIAL
poolbrain.com/pricingChecked
Help getting set up
Setup is advertised as free and included with the subscription, and customer import is documented either from a QuickBooks Online connection or from a CSV or Excel file.
On the page: Pricing page hero heading
poolbrain.com/pricingChecked
Contract and cancelling
The published plan is a monthly subscription and the admin who created the account can cancel it in the dashboard by clicking Cancel Subscription, so no call is needed; the terms also allow annual fees.
Click "Cancel Subscription"
Support
Support is reached through the Intercom messenger on the vendor's help centre and Pool Brain also fronts all payment-processing support instead of Stripe; no phone number or hours are published.
Pool Brain handles front line support for Stripe payment processing, so there's no need to contact Stripe directly.
Getting your data out
Reports such as Payments can be exported on screen, but no bulk export of customers, jobs and invoices is documented and the terms let Pool Brain discard your content once the agreement ends.
Pool Brain, in its sole discretion, may remove and discard your content and information
Pool Brain alternatives
All 9 alternatives6 more alternatives
5 of the 9 publish a price.
- FieldCampOn quoteAI-native field service suite with a built-in AI receptionist and dispatcher, sold only by quote.
- FieldEdgeOn quoteXplor's system for HVAC, plumbing and electrical fleets, syncing live with QuickBooks Desktop or Online.
- ServiceCoreOn quoteDispatch, routing, unit inventory and batch billing built for portable toilet, septic, grease and dumpster haulers.
- ServiceBridgeFrom $24.95 a seat a monthField service suite from a fleet tracking company, with live vehicle GPS built into the dispatch map.
Sources and changes
Last changed
Sources19
- poolbrain.com/features
- poolbrain.com/pricing
- help.poolbrain.com/en
- poolbrain.com/
- poolbrain.com/terms-of-service
- help.poolbrain.com/en/articles/17116462-september-28-2026-new-update-released
- help.poolbrain.com/en/collections/13637432-email-center
- poolbrain.com/payment-services-fee-schedule
- poolbrain.com/applause-3rd-party-integration
- help.poolbrain.com/en/articles/10295866-send-on-the-way-text-message-from-app
- help.poolbrain.com/en/articles/15332668-create-a-quote
- help.poolbrain.com/en/articles/16746379-august-28-2026-new-update-released
- help.poolbrain.com/en/articles/6454956-cancel-your-account
- help.poolbrain.com/en/collections/11888959-billing-invoicing
- help.poolbrain.com/en/collections/13637391-inventory
- help.poolbrain.com/en/collections/1787665-technicians
- help.poolbrain.com/en/collections/1932438-customers
- help.poolbrain.com/en/collections/2127329-customer-portal
- help.poolbrain.com/en/collections/2452229-scheduling-routing
Similar in Field service software
See all in Field service software
- QuoteIQPhone and web app to quote, schedule and invoice, with a 24/7 AI phone answerer that books jobs included in the price.
- RazorSyncPlan-tier field service suite capped by user count, with QuickBooks sync and routing sold as per-plan add-ons.
- Service AutopilotRoute-heavy service business software built around Automations workflows and two-way QuickBooks sync.
- ServiceMonsterField service CRM for cleaning and exterior-washing businesses: schedule, dispatch, invoice and market.
From our research
- How to choose field service management softwarePick on what the crew pays a month, how easily you can cancel and take your data, QuickBooks sync and whether it is built for your trade.
- Jobber vs Housecall Pro: what a 5- and 10-person crew paysJobber costs $199 a month for 5 users and $299 for 10. Housecall Pro is $299 and $799 on Essentials. Crew prices and the features that differ, Nov 2026.
- What field service software costs and where it jumpsLawn Buddy and ServiceM8 have free plans, several paid plans are cheap to start, and the price jumps with fieldd.
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